We have a “move In / move out” form that we insist owners have filled out whenever tenants move. This includes basic contact info, as well as vehicle info. Also some “check mark fields” such as “Does tenant have current copy of bylaws”. We do have in our bylaws that the board needs to be notified tho, so that really helps us out in making sure we receive this info in a timely manner. We also collect emails and all our owners prefer to get group emails vs mailouts to keep up to date on what is happening in the condo. So again, we have no issues on getting the email info as it is preferred method of contact. We keep our contact lists only available to current board members, and it is password protected.
Hope K on May 28 2018 at 01:32 PM