As a Board, we decided to have a mandatory FOIP form(Freedom of Information and Protection of Privacy) signed every year by all owners/tenants for legal permission to use a group e-mail to send out Minutes etc.
We sent a copy of our FOIP by e-mail to everyone and had everyone bring their signed FOIP to the AGM. Only had a few to collect after! You could include all the info you need on this form.
Your Property Manager should have updated info on all the off-site owners.
Catherine C on May 28 2018 at 01:04 PM